A club premises certificate permits licensable activities to take place at the premises of a "qualifying club". A qualifying club applying for a Club Premises Certificate does not need a personal licence holder identified as a designated premises supervisor as there is no supply of alcohol by retail taking place. Alcohol may be bought for the club by the members and the money being passed cross bar is to maintain equity between members. Please make sure that the club rulebook makes clear the policy for guests. Clubs should carefully consider whether they should apply for a club premises certificate or a premises licence, or both. As committee members in clubs change from time to time, please ensure that Surrey Heath Borough Council Licensing authority are kept abreast of these changes. Please be aware that it is an offence not to inform the Licensing Authority if the person who fills the role of secretary changes.
You may not apply for a club premises certificate if you or any of your committee members are under 18 years of age. The applicant for a club premises certificate does not need to be a personal licence holder.
Submitting the Application form
The additional information required to be submitted with the application is listed on the last page of the application form. Please ensure that you attach everything to your application otherwise it will be invalid.
The original application and all accompanying information as details on the application form must be served to Surrey Heath Borough Council, Licensing section. For your own benefit, you may wish to get a receipt for the delivery of the application or send the application by registered post and keep the tickets as evidence it has been sent
A copy of the completed forms and all accompanying documentation must also be sent to all "Responsible Authorities".
The responsible authorities must confirm to the Council's Licensing section that they have received copies of the application. Without this confirmation the Licensing section will not consider the application complete.
Incomplete applications will be dealt with in one of two ways. If the application is missing one or two simple details, a letter requesting the missing documentation will be sent to the applicant and the application will be kept on hold. If there is more than one or two simple details, the application will be rejected and returned to the sender.
Advertising the Application
When a complete application has been submitted, the applicant has a duty to advertise said application for a period of no less than 28 consecutive days starting the day following the day the application was served on the licensing authority.
The Notice shall be:
The application must also be advertised in the local newspaper circulating in the relevant parts of the Borough of Surrey Heath. The newspaper notice must be circulated at least on one occasion not more than 10 working days after the application has been submitted to the licensing authority.
Both the newspaper notice and the notice from the application will contain the following information:
Where a complete application form has been submitted with the appropriate fees and other paperwork, including the display of appropriate notices in the papers an on the premises, and there are no representations within the 28 consecutive days deadline, the licence will be granted.
However, if there is an adverse representation from any interested party or responsible authority has been received, the licensing section will decided whether the representation is relevant. If the licensing section find the representation relevant they may arrange a hearing before the licensing committee will be held. All relevant parties will be notified. A decision will be made by the licensing committee or sub-committee and the details of that decision will be circulated to the parties concerned.
The applicant does have the right to appeal and this should be made to the South-east Magistrates' Court. Professional advice should be sought where it is uncertain what the best course of action should be.